Steps to Take When Relocating Offices

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Relocating your office is an incredibly stressful task, especially for small business owners. Leaving them to stay in congested and expensive facilities. Office relocation, however, how much it seems exciting it’s also stressful. Therefore, to ease the process for any company, they need to follow specific steps. Read here to be in the know.

Planning Office Relocation Earlier

Office relocations need to be done in detail and earlier for efficiency, let’s say like three to six months before moving. When planning to move, the office has to decide on the moving date, the time- frame for the relocation process then afterward, coming up with a scheduled one. Besides, there should also be a specific budget assigned to, the relocation process. It is also essential to identify the costs of hiring movers; this helps in avoid making uninformed decisions.

Communication With Both Parties

Communication is an essential element of effective management; thus, the manager should necessitate communication between internal and external parties. The manager should notify the employees of moving plans and time schedules. This can effectively be done by creating a moving checklist to prevent missing anything. The IT department should also be on the move, and they should also know which type of tech is needed for the day. Businesses use the technology infrastructure solutions from Richmond Communications Group, Inc. to ease their work. In case of an address change, the notice should be sent to the parties concerned like:

  • Banks and financial institutions
  • Insurance companies 
  • Internet service provider
  • Clients and Partners
  • Stationery services

Assign a Project Manager 

In addition, to a perfect team effort, a project manager facilitates the process of relocation. The project manager should have a variety of tasking abilities such as unique organizational skills, effective communication skills, and experience in working with budgets. 

Protect Your Data

During relocation, there may be a loss of files or hardware. Therefore, to avoid such an instance, the manager ought to back up data to protect it from loss and breach while relocating. The use of the Digital Visitor Management System has helped to safeguard the visitors and staff data. This goes hand in hand with data security and protection.

Hire a Professional Moving Company

The hiring of an efficient moving company facilitates smooth office relocation. These companies have the knowledge and resources needed to make the moving process seamless. They do so by providing packing and unpacking services to ensure the safety of the office items.

Settling In

Once after settling, the employer has to ensure all areas are clearly defined for staff to see. Settling is much easier after:

  • Set up all computers and tech equipment
  • set up telephone lines and systems
  • creating new phone list
  • Making sure the insurance has been transferred
  • Ensuring that any old leases are wrapped 

Following these steps should help to alleviate some of the stress that comes with relocating your office, so you and your staff can have an easier time of moving and settling in to your new work space.

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